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INTEGRATION & TECH / DIGITAL PROOF

Digital Proof of Delivery: PODs, Photos & Signatures

Proof of delivery is one completion record. Bring the agreed delivery notes, signature and photos together with the shipment so your team has context when questions arise later.

ONE COMPLETION RECORD

Outcome

Delivery confirmation where recorded.

Context

Date, time and recipient where captured.

Notes

Relevant delivery information.

Evidence

Signature and photos where captured.

Record contents depend on the fields captured by the applicable program.

THE OPERATIONAL CHALLENGE

Questions Answered After the Delivery

When a question arrives days or weeks later, the team needs more than a recollection of the visit. An agreed proof record preserves the information captured at completion and gives follow-up a starting point.

CAPABILITIES

What the Proof Record May Contain

Only fields captured for the program are included. PODs, photos and signatures are parts of one completion capability, not separate services.

Delivered Confirmation

The recorded completion event linked to the shipment.

Date & Time

The completion date and time where captured in the record.

Recipient

Recipient information captured under the applicable program.

Delivery Notes

Context entered by the delivery team.

Signature

A digital signature where the program requires and captures one.

Delivery Photos

Images of placement, packaging or condition where included in the capture process.

HOW IT WORKS

From Completion to Follow-Up

01

Agree

Define the required proof fields and capture responsibilities.

02

Capture

Record the applicable information at completion.

03

Return

Share the record through the integration method agreed for the program.

04

Review

Use the available record to support questions and follow-up.

Why It Matters Later

A record can help the team review the recorded outcome and context. It does not guarantee that every question can be resolved from the record alone. Access, system return and retention requirements are confirmed during onboarding.

FAQ

Questions About Electronic PODs, Pictures & Signatures

No. They form one proof-of-delivery capability, with the fields captured according to the program.

Proof records can be returned through the integration method agreed during scoping.

Record-retention requirements are confirmed during onboarding and according to the applicable program.

NEXT STEP

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